Visitor Management

MY-VMS

A complete visitor control solution replacing paper logbooks with digital sign-in, contractor management, inductions and real-time roll-call.

Overview

Key Features

A smart digital visitor management system designed to control site access, improve biosecurity and maintain full visitor traceability.

Digital Visitor Management

Replace paper sign-in books with a secure digital system that records all visitors, contractors and deliveries entering your site.

Biosecurity & Entry Rules

Set site-specific entry requirements such as health declarations, safety checks or biosecurity protocols before granting access.

Audit-Ready Visitor Logs

Automatically store visitor records and generate reports for compliance, site audits and operational traceability.

Why choose MYDIS

Complete Visitor Management Solutions

Designed and developed by MYDIS, MY-VMS provides a secure digital platform for managing visitors, enforcing site entry procedures and maintaining full visitor records.

Digital Visitor Sign-In

MYVMS replaces traditional farm signing-in books with a secure touchscreen system. Visitors quickly enter their details while the platform records visit information automatically for traceability and compliance.

Visitor Activity Dashboard

The MYVMS dashboard provides a real-time overview of all visitor activity across your site. Managers can view current visitors, recent check-ins and alerts while maintaining full visibility of who is on site at any time.

Visitor Sign-In

Visitors sign in quickly using a simple touchscreen kiosk before entering the site. The system records their details, visit purpose and arrival time while ensuring required safety or biosecurity checks are completed.

Custom Biosecurity Questions

Sites can create and manage custom visitor questions before entry. Biosecurity checks, health declarations and compliance requirements can be edited at any time to meet audit standards and site protocols.

Multi-Farm & Multi-Site Support

MYVMS supports multiple sites from one central system. Visitor records can be shared across locations, allowing organisations to maintain consistent access control across farms or facilities.

Team & Group Management

MYVMS allows administrators to organise staff, contractors or visiting teams for faster sign-in and easier monitoring. Descriptions can also store important details such as Red Tractor numbers or team identifiers for compliance and traceability.

Live Visitor Activity & History

View all visitors currently on site while keeping a full record of past visits. Managers can quickly track activity, review entries and maintain clear visitor traceability.

Visitor Type Management

Create visitor categories such as contractors, deliveries or maintenance teams to simplify sign-in and help managers quickly understand who has accessed the site.

Sign-Out & Evacuation Tracking

Sign-out policies ensure visitors are recorded when leaving the site, providing a clear list of who is still on site. This supports accurate headcounts during fire alarms or emergency evacuations.

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FAQ

What is MY-VMS?

MY-VMS is a digital visitor management system that replaces paper sign-in books, helping farms and industrial sites manage visitors securely and compliantly.

How does MY-VMS improve farm biosecurity?

MY-VMS records every visitor and contractor entering the site, creating a clear audit trail that helps reduce cross-contamination risks and improves traceability during outbreaks.

Can MY-VMS help with Red Tractor and audit compliance?

Yes. MY-VMS generates instant, exportable visitor logs to support compliance with Red Tractor, retailer standards and site audits.

Can MY-VMS integrate with security and access control systems?

Yes. MY-VMS integrates with MYDIS security platforms and can link with access control, reporting systems and other operational tools.

Does MY-VMS work without internet access?

Yes. MY-VMS can operate offline and automatically sync visitor data to the cloud when connectivity is restored.